Use case: Subcontracting purchase invoices

Managing subcontracting purchase invoices is a key challenge for IT services companies, system integrators, and consulting firms:

• Place subcontracting orders
• Track committed subcontracting amounts
• Compare committed amounts with received invoices
• Approve invoices for payment

Business teams remain responsible for these operations through their business tool, here the ERP Stafiz.

The Iopole platform handles the electronic invoicing flow, enabling full traceability and monitoring.

1. Invoice reception and processing

• Buyer: receives the invoice and processes it in Stafiz

  • The invoice includes attachments and lifecycle (ILC)
  • Statuses are updated and sent via Iopole
  • Information is transmitted to the subcontractor's PA (red box for regulatory tracking)

• Subcontractor PA:

  • Receives invoice + ILC
  • Ensures traceability and regulatory compliance

• Main contractor PA:

  • Receives all subcontractor invoices
  • Generates a recap invoice for the final client

• Final client:

  • Receives the recap invoice
  • Has a complete view of statuses and ILC

2. Subcontracting with direct payment

In some subcontracting models, the final client can pay the subcontractor directly.

• Payments remain traceable and secure via Stafiz/Iopole
• The platform ensures regulatory compliance and tracks all statuses

Conclusion

With the ERP – Iopole integration, companies can:

• Automate reception and processing of subcontractor invoices
• Track the lifecycle and statuses in real time
• Handle complex cases like direct subcontractor payments

This approach ensures operational efficiency, regulatory compliance, and full traceability for all subcontracting operations.

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About this case study

This case study was carried out with:

• Stafiz, an ERP for IT services companies, integrators, and consulting firms
• Iopole, an e-invoicing platform managing flows and regulatory compliance

This combination allows companies to manage the entire subcontracting process directly from their ERP, while delegating regulatory complexity to a specialized platform.